Locations

A location in Lab Belay is a physical facility or building. Locations are the highest level in the resource hierarchy:

Organization → Locations → Labs → Benches → Chemicals / Equipment

Locations Overview

The Locations tab in LabBelay will show your organization's locations. Locations represent physical locations and group labs together. If your organization operates across multiple buildings or campuses, each building can have its own location record. Labs, chemicals, and equipment are always associated with a specific location, making it straightforward to filter your view to a single facility.

Location Card

From the Locations tab, the following information is visible about a location:

• Name - the building or facility name.
• Description - a short description, rich text is supported.
• Address - the location's physical street address.
• Owner - the location's owner, which can be a single person or a group.
• Number of Labs - the number of labs at that location.
• Number of Tasks - the number of active tasks at that location.
• Equipment - equipment displays how many equipment items are available, in need of maintenance, or out of order. You can click on a location to get the detailed view.

Location Details

Each location has a detail page showing:

• Header - this reads Location Details and has buttons on the right to:
  • Access doorsheet and SDS PDFs.
  • Edit the location details.
  • Refresh the location (allowing any updates to show up)
  • Go back to return to the view you were at.
• Name — the building or facility name.
• Address — the street address.
• Description - A short description, rich text is supported.
• Owner - the location's owner, which can be a single person or a group.
• See More - click on this to access:
  • Emergency Instructions for the facility.
  • Contacts — up to four contacts (name, role, email, phone), used in emergency response documents and PDF reports
• Labs — all labs within the location with their current safety ratings. Clicking on a lab takes you to that lab's detailed view.
• Location Activity — a log with two tabs:
  • Comments - All the comments at that location.
  • All Activity - All logged activity at that location. See Event History later on this page for more.
• Comment - allows you to write a rich text comment for the location, including @ to tag specific people. Logged in the comments section above.

Event History

All changes to a location — name, address, contact updates, labs added or removed — are logged with timestamps and user attribution in the location's Location Activity tab in its detailed view.

Creating and editing a location

Go to Locations in the sidebar and click New Location. Fill in the name, address, and contact information.

To edit an existing location, open its detail page and click the pencil icon in the header.

Beaker AI

Beaker can answer questions about your locations and the resources within them:

"How many chemicals are stored at the Main Campus location?"

"What labs are in the North Building?"

"Who is the safety contact for Building B?"